We
have just begun the last three months of our winter/spring, 2015/2016 season at
Palm Creek Resort. It is time to turn our attention to the election of new Club
Board members. Our Board consists of seven members; President, Vice President,
Secretary, Treasurer and three (3) at Large Members. As you know we stagger our
terms for officers so that we limit the number of Board members whose terms
will end at the same time. This staggering of terms helps to assure we keep one
half of the Board's experienced members in place as the newly elected Board
Members transition to create a new Board for the next year.
First,
before we discuss the open positions for this year, it is with regret that we
inform you of the resignation of the current Secretary, Kate Perrie. Her
resignation is effective on March 31, 2016. We are sad to see her go and
appreciate all she has done for our Club this last year. Her resignation
creates an open position for election of a new Secretary whose term will be for
one year.
A
Candidate Search Committee has begun the job of seeking Club members that are
willing to stand for election and who have the experience, skills and personal
traits that each position requires. The committee asks that our Club Members
help by first asking themselves, am I willing to consider a position on the
Club Board? If not, is there someone that you admire and respect and have seen
their commitment to the Club demonstrated by their actions? Ask them if they
would let you enter their name in nomination.
There
is no Candidate Search Committee that knows all of our 800 Club Members, but
collectively, you do. Help our Club find candidates that will keep this Club
vibrant and forward thinking. Whether you would like to explore your options or
it is someone you would like the Committee to speak to about a candidacy for a
Board position, please contact Ken Schaebethal at 605-517-0794. The Committee
will welcome your suggestions.
2016
Open Board positions for Palm Creek Pickleball Club are:
Vice
President - two year term
Secretary
- one year term
Treasurer
- two year term
At
Large Member - two year term
Some
of the duties and responsibilities for the open positions are:
Vice President
Assists
the President in the day to day oversight of club functions and programs.
Assists
the President as needed and acts for the President when directed.
Conducts
meetings in the absence of the President.
Is
the secondary club liaison with the Palm Creek General Manager and external
organizations such as USAPA and other pickleball clubs.
Assumes
the Presidency, until the next election, should the President resign or become
incapacitated. May be appointed as a liaison to club committees.
Treasurer
Manages
financial programs and club's non-profit status.
Accounts
for club funds, assets and liabilities.
Assures
any club tax returns are filed.
Prepares
annual budget by March 31st each year.
May
approve petty cash disbursements.
Advises
board in proper stewardship of club finances.
Provides
financial reports to the board upon request, but at least monthly.
Is
aided in collection of member dues by club Membership Coordinator.
Secretary
Records
the minutes of the Executive Board and General Membership meetings.
Publishes
to the membership the minutes within one week after general membership meetings.
Tracks
open items to include the point of contact and estimated completion date.
Is
the administrator/liaison with the PC Pickleball Club Blog or manages the same.
Forwards
or posts blog/website submissions approved by President or Vice President.
Sends
emails/blasters to membership upon direction of the President or Vice
President.
Maintains
club's complete membership roster and ensures safekeeping of Information.
Maintains
club history of meetings, board votes and data, by archiving on storage devices.
May
be aided by assistant, as needed.
Members (Directors) at Large
Members
of the Executive Board elected to represent all members from beginners to the
seasoned 5.0 player.
Serves
as ombudsmen to voice the opinions and views of all members.
Reviews
and offers input on how policies and procedures the Board proposes will affect
the membership.
Presents
major issues of the membership to the board, with analysis of pertinent facts
and a rationale for recommended actions.
Assist
the board as requested and support, promote and explain board decisions to the
membership once that information is made official and published.
May
be appointed by the President as a liaison to club committees.
Prior
to elections, may serve on the recruitment team for nominations for the
scheduled upcoming board vacancies.
Please
forward nominations in writing or by email, to the club President at donna.christiansen77@gmail.com or to site #1615.
Please write a brief biography to introduce yourself. Highlight achievements,
pertinent experience and club volunteer activities with which you were
involved. Your biography will be posted on the club blog/website for
review by the membership and shall remain posted until the election is held. DEADLINE
FOR SUBMISSION WILL BE FEBRUARY 4, 2016.
For
future reference you will find a link under club information until
after the election.
Respectfully submitted,
The Palm Creek Pickleball Club Board of Directors
Donna, Marg, Kate, Roger,
Jocelyn, Reed and K